Electronic Program Updates

As a user of our software you are probably entitled to update it to the latest version at any time, the only proviso being that the software is covered by current software maintenance. To have current maintenance, the software should be within it’s original cover period from sale (usually a year), under maintenance contract or under a rental agreement.

  • We are continually refining and developing our software. Updates can be done on as much as a daily basis. We don't 'hold back' software for specific release dates - our software is released as and when it has been written and tested.

Click here for instructions on how to install your program update.

  • Keep up to date with the latest software changes with our news.

Prices in Goods Received

You now have access to the order items' prices in the "Goods Received" option, allowing you to update the cost of an item when it arrives and the price differs from what was entered on the order. This is only available provided the logged in user's security allows access to cost prices.

Also shown, where security allows, is the item's standard sales price and your gross profit percentage, allowing you to modify the item's sales price through "Stock Properties" immediately if an item comes in at a higher price than expected and your profit will be adversely affected.

Sale Vehicles/Part Exchanges

Two new variables have been added to the "Vehicle Sales" "Report Generator" to allow you to report on the number of vehicles associated with a sale.

Variables

Q62
  • Number of Sale Vehicles on the current document.
Q63
  • Number of Part Exchanges on the current document.

Vehicle Sales Document General Notes

Sales documents in the "Vehicle Sales" can now have general notes attached to store additional information. These general notes are accessible from the "Report Generator" using a new variable, 'Q64'.

Persistent Vehicle Sales Order Numbers

Platinum currently generates a new sales order number each time you revise a "Vehicle Sales" order, the idea being you always know what version of an order you're dealing with from the order number.

From user feedback however it is apparent that keeping the same sales order number from the initial version through to that ready to invoice is more suitable for the way some businesses operate.

To allow this then, a new system parameter has been added to "Vehicle Sales" -> "Maintenance Options" -> "Parameters" -> "Invoicing - General". The parameter is named "Retain Sales Order Number" and if set to 'Y', a new sales order number will only be fetched off the system stack when a new sales order is raised.

  • This only affects Sales Orders. Quotation and Invoice numbering remain unchanged.

Platinum Online Stock Statistics Charts

The Platinum Online "Stock Enquiry" option now displays a chart showing sales and profit statistics for individual stock items.

The 'Item Details' page has also had a redesign:

  • Information that is not specific to depots is now located at the top of the page.
  • The 'Statistics' section previously found by clicking on each depot has now been moved to the same page that the statistics chart is on. This is accessed by clicking on the [Stock Statistics] button in each depot.
  • You can access the "Stock Statistics" chart by clicking on the [Stock Statistics] button in the depot section of the "Item Details" page.

Order Processing Importing Notes

A new variable has been added to the "Order Processing" Data Import, allowing you to import general notes for an order item.

Variables

OR56
  • Order Item Notes

Order Attributes

You can now assign Attributes to your orders, allowing you to classify them in any way you require.

Order Attributes have been made available in the "Report Generator" in order for you to produce detailed reports based around these.

Variables

O14
  • Order Attribute Code / Description
O15
  • Order Attribute Allocated?

Order Attributes have been also been added to the "Data Import", in order that you may assign attributes automatically.

Variables

OR55
  • Order Attribute Code

Vehicle Sales Documents - Ranges

The option is now available to save your document search range between sessions. The range, and option to save it, is saved on a "per user" basis, and enabled/disabled using the check box "Remember my range" in the Advanced search range.

Extra Stock Statistics

The graph of sales value and profit has been extended to include three years history.

  • Free stock, quantity on order and GP at standard sales price have all bee added to the information displayed.

Menu Automation

New features have been added to Platinum custom menus.

Firstly you can now set a menu to automatically go into each option in turn. This means that when you go into the menu it will take you straight into option 1, then as you exit option 1 you will be taken straight into option 2, and so on until you reach the last option when you will be taken back to the calling menu, or to the desktop if this menu was called "standalone".

Secondly each user permitted to use each menu has a "Run code" associated with them for that menu. Starting Platinum up with this "Run code" on the command line in place of the module or menu name will automatically log in as that user and go straight to the menu concerned. See How do I Start Platinum with a Specific Module or Menu? for more information.

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